There are a number of common software challenges that some organisations face in their day to day work, including.
- Not being able to access information in the software away from the office
- Maintaining adequate hardware to host the software on in-house resources
- Fear of data loss and trouble managing back-ups on in-house resources
- Software features becoming out of date quickly and interfacing with older software applications
- Not comfortable upgrading or updating the software internally
These challenges can be overcome through the use of web-based (or cloud-based) outcomes measurement software. But what is web-based (or cloud-based) software? Web-based software is delivered over the Internet and is accessible via a web-browser or mobile application, making access and use as easy as searching for a website. Therefore, web-based systems have four distinct advantages over other systems, which will be outlined in this blog.
1. Easy Maintenance
Web-based outcomes measurement software applications are 100% hosted, managed, and maintained by their respective software providers. This means that you don’t have to update the software, manage technical issues, or sustain in-house computing resources. The software is managed, maintained, updated, and upgraded by the software provider which means your version of the software is constantly refreshed with these enhancements. This takes the challenge of IT management off your plate, allowing your organisation to focus on the programs and services you provide. It also gives you confidence that the software will be operational and running when you need it most.
2. Remote Access
Remote access is one of the best features of web-based software, making it accessible from any location that has Internet access and can open a compatible web browser. That means users can access a web-based software on the road, at home, away from the office, or anywhere with the above two components. In most cases, it also allows multiple users to work on the software at the same time. This is an advantage for an organisation because hosting an internal server and remote access software are difficult, time consuming, and can be costly. Using web-based software greatly improves access to information across the organisation and removes the limitations of software access only at the office.
3. Data Continuity & Recovery
With locally hosted software and applications the burden of back-ups, refreshes, and continuity are the burden of the organisation. This can be a challenge, especially when data for the entire organisation is stored in the one location. Web-based software puts the burden of data continuity and application readiness on the software provider. In most cases, the provider is responsible for keeping back-ups and are better prepared for major catastrophes and data recovery. So, if something happens, it is their responsibility to get you back up and running quickly. This is one more headache that you don’t have to worry about!
4. Recurring, Stable, and Accessible Pricing
Most web-based software applications require monthly payments. These payments are on-going and may increase or decrease slightly, but in most instances, prices stay relatively stable. With stable pricing your organisation can budget for the price of a web-based application very easily. In addition, a recurring monthly fee can make web-based software more financially accessible than one-time or upfront investments in desktop or locally installed software applications. That is, small recurring payments for web-based software can make a smaller financial impact in the short-term than large upfront payments for locally installed software.
There are pros and cons for any outcomes measurement solution, but web-based appears to be the best option for organisations with limited resources. Web-based means you don’t need to be IT specialists or hosting and back-up wizards to operate your software effectively. Using web-based resources provides an all-in-one, functional system for organisations that need simple solutions to help achieve their goals. So, if you are in the market for a new software system, we recommend checking out at least one web-based solution so you can compare and weigh up the pros and cons of both approaches.